Privacy Policy
Last updated October 5, 2026
This Privacy Policy explains what information the IPMS Roscoe Turner Chapter ("the Club", "we", "us") collects through this website, how we use it, and the choices you have. We are a volunteer-run hobby club, not a data business, and we collect only what we need to run the Club and its events.
Information we collect
When you buy a ticket, vendor table or contest entry, Stripe collects your name, email address, phone number, billing address and payment card details on our behalf. Stripe sends us your name, email, phone, what you bought and any comments you entered; we never see or store your full card number.
When you submit the judge sign-up or contact form, we receive the details you enter: name, email, phone, club affiliation, areas of interest and your message.
Our hosting providers automatically record standard technical information such as your IP address, browser type and the pages you visit, for security and to keep the site running.
How we use it
We use your information to process and deliver your purchase, check you in on show day, answer your questions, organize judging, and send you receipts and important notices about an event you have registered for.
We also keep a list of past vendors, entrants and attendees so we can tell them about next year's show and other Club events. Every such email includes a way to opt out, and you can ask us to stop at any time by writing to admin@ipmsroscoeturner.org.
We do not sell, rent or trade your personal information, and we do not use it for advertising.
Who we share it with
We share information only with the services that run this website: Stripe (payments), Supabase (database and file storage), Cloudflare (hosting and backups) and Resend (email delivery). Each processes data on our behalf under its own privacy terms. We may also disclose information if required by law.
Cookies
The public site does not use tracking or advertising cookies. A session cookie is set only when a Club officer signs in to the administration area. Stripe's checkout page sets its own cookies for fraud prevention.
How long we keep it
Order records are kept for the Club's financial records and so that past participants can be invited to future shows. Form submissions are kept until they are no longer needed. You can ask us to delete your information at any time (see below); we may retain records we are legally required to keep, such as payment records.
Your choices
You can ask us to see, correct or delete the personal information we hold about you, or to stop contacting you, by emailing admin@ipmsroscoeturner.org. We will respond within a reasonable time.
Children
This website and our events are open to all ages, but online purchases must be made by an adult. We do not knowingly collect personal information from children under 13 online. If you believe a child has provided information to us, please contact us and we will remove it.
Changes
We may update this policy from time to time. The date at the top shows when it was last changed.
Contact
Privacy questions: admin@ipmsroscoeturner.org.